Office Administrator

JOB SUMMARY

Provide secretarial and administrative services to the Minister, all other church staff and lay leaders of boards and committees. This role is a part-time, on-site position.

KEY JOB TASKS

Document Processing

• Prepare correspondence and reports as requested by Minister and lay leaders.

• Organize and compile information for reports and exhibits.

• Run address labels for mailings as needed.

Reception

• Receive and screen telephone calls. Respond to or redirect inquiries to appropriate staff.

• Serve as liaison between minister, church members, community leaders, funeral directors and others as required.

• Answer routine inquiries, compose routine correspondence.

• Bi-weekly staff meetings.

Administrative

• Maintain Membership information in CDM+ database, reviewing with Minister for needed updates.

• Coordinate the production of annual and financial reports, support other mailings.

• Distribute mail, maintain files, and keep electronic and hard copies of important documents.

• Order supplies (within allocated budget) for office and other committees (work closely Trustees and properties committee to set up vendors meetings, submitting signed contracts and assisting with other building maintenance projects).

• Maintain petty cash account.

• Coordinate building use forms with Trustees and oversee the usage and field any questions leading up to the event.

REQUIRED COMPETENCIES

• Ability to interact with the public, church staff and church members.

• Ability to maintain confidentiality of information.

• Multi-tasking is a must.

• Demonstrated Office 365 skills. Proficient in Word.

• Demonstrated ability to work with membership database.

• Demonstrated knowledge of office organization.

• Attention to detail.

• Self-starting and self-motivating.

Interested in learning more? Please email resume to Janet.Rivard@uccwestboro.org